Every day a Buyers Sheet is generated automatically and placed in a folder on the Cloud. email notifications are sent which includes a link to the sheet. Alternatively operators can load Google Drive and access the sheet/s.
Shop staff check shop product availability and enter either on-hand quantities or buying requirements for their shop. This is done on tablet devices. The data entered is recorded in the shop sheet and the data flows through to the sheet used by the market buyers. Multiple sites can enter their requirements simultaneously or whenever they are ready at any time of the day.
In the loading bays, responsible staff can check the purchased quantities and verify accuracy and placement in the correct loading bays for each shop. Entries in this area provide visual indicators of any issues that can easily be homed in on and addressed. At a glance they can see any issues and resolve these. The shop/s also have access to this area and can see if there are likely to be any issues with deliveries that day.
Buyers access the completed sheets and review and plan their purchases for when they will be on the market floor. Planning can be done ahead of time. The system works with a unique series of color coded highlights that simplifies the entire buying process and highlights areas that require attention.
By the time the trucks leave, the shops have exact costings on all the items they have been allocated. Staff/mamangers and access the data and enter any suggested selling prices. The system will show the GP% and also calculate the overall contribution each product's sales make toward the shop GP%. Prices can be reviewed by managers/owners even if they are not at the shop. At this point the product prices can be imported into the POS system if such facilities exist. Price tickets, laminations and advertising can be ready before the stock reaches the shop.
The buyer/s now have the total buy requirement for their shop/s. If any adjustments are made at the shop level, this is immediately available to the buyers and the online collaboration messaging can be utilised. Buyers now have their total requirements visible and can negotiate prices and assign quantities to each shop. As the buying process continues, each concluded buy flows through to the associated shop check sheets for use in the loading bay areas.
When supplier invoices arrive, it is easy for administration staff to look up the Supplier prices and items purchased. This is then compared against the Supplier invoice and signed off for payment. This part of the process ensures matching up with quoted prices and minimises incorrect or over-payments.