Three flavours of the same solution — pick the one that matches how your buying actually runs. All three share the same secure cloud platform, and all three came out of 20+ years of on-the-floor work with WA retailers and wholesalers.
For buyers of multiple stores, contracted buyers for several shops, and single-shop buyers. Familiar tablet-based UI on the market floor. Multiple buyers access data simultaneously; shops see buys and prices immediately.
Better control over haphazard, disparate grower invoices. Manage orders placed on growers and allocate deliveries to multiple shops. Grower invoices are often on scraps of paper — we control this and ensure accuracy.
Less complex environment — simply streamline the buying and pricing process. Real-time data to shops on volumes and prices for immediate sell-price adjustments. Optional POS import.
Every day a Buyers Sheet is generated automatically in the cloud. Email notifications include a link, or operators access the cloud directly.
Check shop and cool room stock and enter details on a handheld device. Data flows to the Buyers Sheets for a real-time picture of each site's requirements.
Data flows into sheets for checking delivery bays — prevents missing stock or incorrect placements. Real-time flow alerts sites of issues before produce arrives.
Each buyer assesses site requirements and decides quantities. Colour bar indicators give quick reference on items to buy ahead of the floor visit.
Before stock arrives, each site has up-to-date prices. Suggested sell prices loaded, GP% reviewed, price tickets prepared. Optional POS import.
On the floor the buyer negotiates dynamically knowing volumes for each site. Purchases (quantity and price) are allocated to each site in real time.
Reconcile supplier invoices back to actual purchases. No more tedious cross-checking. Crate quantities and value also recorded.
Shop staff check product availability and enter on-hand quantities or buying requirements on tablets. Data flows to the market buyers' sheet.
Buyers access completed sheets and plan their purchases. A color-coded highlight system simplifies buying and flags items that need attention.
Buyers have total requirements visible and can negotiate prices per shop. Concluded buys flow through to associated shop check sheets.
Loading staff verify purchased quantities and correct bay placement. Visual indicators surface issues; shops can see potential delivery problems.
By truck departure, shops have exact costings. Managers enter sell prices, see GP%, and can import prices into the POS. Price tickets ready before stock arrives.
When supplier invoices arrive, admin staff look up supplier prices and items purchased, compare against invoice, and sign off for payment.
Once a week a Growers Buyers Sheet is generated in the cloud. One sheet handles grower orders and shop deliveries for the whole week.
The buyer assesses shop requirements and decides quantities. Bulk quantities entered and topped up over several days. Prefilled data simplifies grower allocation.
Grower deliveries to shops flagged as received. Grower sheets updated automatically. Data flows through to accounting reconciliation.
Reconcile supplier invoices back to actual products purchased. No more tedious checking. Accuracy of submitted invoices ensured.
Growers Buyer assesses shop requirements for the week. Orders placed on growers with quantities and delivery days. Indicators show remaining allocations.
When growers deliver to shops, deliveries are flagged as received. Helps with invoice reconciliation and minimises missing-invoice issues.
The core: an easy-to-read reference of all purchases summarised by grower. Queries can be looked at by the buyer and resolved offsite. High accuracy in reconciliation.
The buying sheet is copied manually each day to a cloud folder. Buyer walks the market floor with a tablet — data is available to the shop immediately.
Buyer assesses shop requirements and enters quantities on the tablet. Live data (quantity and cost/unit) available to shops in real-time.
Shop staff access buyer information and immediately prepare price changes, tickets and promotions. Permanent history of market buys is valuable.
Buy/pricing data can be replicated to several price levels for wholesaling. Data upload to POS possible if supported by vendor.
Buyers simply enter their buys into the cloud environment. As this occurs, the data is available immediately to the shop(s).
Shop staff access buy data with up-to-date costings and volumes. Prices set, tickets and in-house promotions prepared. Eliminates constant texting.
Buy sheets can replicate to an export file where PLU data can be imported directly into the POS. Automatic calculation of multiple wholesale price levels.
We estimate an entry-level startup cost of at least $1,700 + GST for an unmodified, single-shop program. There will also be a cost for setting up the cloud multi-user environment and related security. There's no 'one size fits all' — the solution is highly flexible and tailored per client. Budget between 10 and 20 hours of our time to achieve a base outcome.
Directly linked to the man-hours you currently spend managing the buying process — manual buy sheets, phone calls, texting information and pricing, supplier invoice reconciliations. We estimate you will save 50%–70% of that time. There is also lasting value in a permanent accessible reference for all your buys.
Find a commercial program that does the same thing. Alternatively, if you want to consider a complete custom development, then talk to us.
We recommend Apple iPad tablets or Samsung Android tablets. Buyers' devices should have 3G/4G, ideally also the shop devices. You can also use a Chromebook, laptop or PC at the shop. Experience shows an iPad Pro 12" works best on the market floor; some clients are happy with a 9.7" screen.
You can tether the tablet to your smartphone. Ideally we want tablets with SIM cards for real-time data. If you only have WiFi, the buy process can be completed offline and uploaded to the cloud once in WiFi range.
We use the free Google Drive platform with Google's free collaboration tools — very familiar user interfaces.
Only authorised people can access the data through an email + password combination. Sheets are totally protected from malicious influence — users only have access to areas they've been granted. No one can mess with the data or programming.
Usually inside a week. It does depend on the changes that may be required and other variables.
Usually we offer 30 days free support for all matters relating to your cloud environment. This includes fixes and reasonable changes. Being on the cloud makes your environment easy to support.